This content concentrates on Deleting/ Setting the Employee Data to Obsolete.
To Delete/ Setting the Employee Data to Obsolete, please follow the below steps:
1. Click on Data Protection and Privacy workcentre, then click on Personal Data Removal workcentre view.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-1-1024x456.jpg?resize=730%2C325&ssl=1)
2. Then select “All Employee” from the dropdown query.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-2-1024x454.jpg?resize=730%2C324&ssl=1)
3. Enter Employee ID in the search bar.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-3-1024x452.jpg?resize=730%2C322&ssl=1)
4. Select the checkbox for the Employee.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-4-1024x455.jpg?resize=730%2C324&ssl=1)
5. Click on Remove Data.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-5-1024x452.jpg?resize=730%2C322&ssl=1)
6. Marked for deletion button is greyed out.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-6-1024x457.jpg?resize=730%2C326&ssl=1)
7. Close the tab, Remove Employee Data.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-7-1024x457.jpg?resize=730%2C326&ssl=1)
8. Then go to Business Configuration- Implementation Projects- Click on the line First Implementation.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-8-1024x454.jpg?resize=730%2C324&ssl=1)
9. After few seconds the Open Activity List button will be Enabled.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-9-1024x453.jpg?resize=730%2C323&ssl=1)
10. Click on “All Activities” from the query.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-10-1024x452.jpg?resize=730%2C322&ssl=1)
11. Click on the Name field, then type “Data Retention in the search bar” and click on Enter.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-11-1024x454.jpg?resize=730%2C324&ssl=1)
12. Click on the hyperlink “Data Retention Rules for Employees”.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-12-1024x451.jpg?resize=730%2C322&ssl=1)
13. The screen will open in a Detailed view with list of Countries available. Click on the Country/ Region field, search in the filter with Relevant Country name. i.e.., I have chosen the country as “United States”.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-13-1024x451.jpg?resize=730%2C322&ssl=1)
14. Now the current value is 99 in the field Minimum number of Years or Months.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-14-1024x451.jpg?resize=730%2C322&ssl=1)
15. Remove the value 99 and change it to 0 in the field Minimum number of Years or Months. Then click on Save button.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-15-1024x452.jpg?resize=730%2C322&ssl=1)
16. Now follow the steps from 1 to 5, Now the Marked for deletion button is Enabled and checked. Enable the checkbox and click on the “Delete button”.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-16-1024x451.jpg?resize=730%2C322&ssl=1)
17. The Dialog box appears, click on “Yes”.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-17-1024x453.jpg?resize=730%2C323&ssl=1)
18. After executed, the Data Removal Run will be created.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-18-1024x451.jpg?resize=730%2C322&ssl=1)
19. Click on Data Protection and Privacy workcentre, then click on Common Tasks view and click on “Administer Data Removal Runs” hyperlink.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-19-1024x457.jpg?resize=730%2C326&ssl=1)
20. Select the query as “All Removal Runs” from the dropdown.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-20-1024x451.jpg?resize=730%2C322&ssl=1)
21. Now you could observe that Status is set to “Obsolete” and Removal failed is marked as “No”. This means the Run is Successful and Employee got deleted from the system.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-21-1024x454.jpg?resize=730%2C324&ssl=1)
22. Before deletion the Employee appeared in the listing screen. Click on “Refresh button”.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-22-1024x449.jpg?resize=730%2C320&ssl=1)
23. Now the Employee Data is removed.
![](https://i0.wp.com/www.erpqna.com/wp-content/uploads/2023/04/deleting-setting-to-obsolete-the-employee-data-23-1024x451.jpg?resize=730%2C322&ssl=1)
I hope this blog gives the view of how to delete the Employee from C4C System.